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The label industry isn’t one-size-fits-all as it serves so many purposes. Even so, while shopping for your product labels, you’re supposed to know what you’re looking for exactly. That is why we created this quick guide: to show you how label formats differ and which ones are most suited to your operations and requirements.

When it comes to printing custom labels, you have two format choices: roll labels and sheet labels. They have pretty diverse functions and are generally utilized for very different objectives. Continue reading to find out more about each kind.

What are Roll Labels?

Like a roll of tape, rolls are made up of continuous strips of labels fastened to a liner wound around a central hard core. Only specialized label printers may be used to print on them if you are thinking of printing your own.

The labels are placed inside the roll printer after being spun around cardboard or plastic spool. Roll labels, unlike sheet labels, do not have any backing material around the outside border of the label. When it’s time to print, the machine passes the label through, one by one, and your printed labels emerge.

Rolls are usually as broad as they need to be to accommodate one label. Their diameter varies depending on how many labels they carry and how they will be used. Perforations on roll liners are easy add-ons to allow individual label separation.

What are Sheet Labels?

The sheet label is a popular label format of printer paper that is compatible with laser and inkjet printers. Sheet labels are available in a variety of sizes, including 8.5″ x 14″, 11″ x 17″, and 12″ x 18″ in addition to the standard 8.5″ x 11″ paper size.

Sheet labels, if ordered via a professional printer, can also be individually cut. Once sheet labels get separated into units, they are then called “cut-to-size labels.” These labels arrive in singles, ordered to a specified size or shape.

What Label Format is Best for Your Business?

The scale of your tasks will most likely determine the best labeling method for your business. Do you package a few items in-house, or has your business become more automated as its pace and range have grown?

The two main types of label formats are custom roll labels and custom sheet labels, and the distinction is most noticeable when it comes to label application.

When you’re placing your custom label order, your label printer will want to know in which format you want your labels before they can complete your order.

It’s not only an issue of personal preference. Each label type has its own set of benefits, costs, and applications. And, depending on how you want to use your labels, your label printer will be delighted to guide you through your options and make recommendations.

To guide you in determining the best format for your labels, we’ve compiled a list of the most typical scenarios and detailed which label type would perform best in each.

When to Use Roll Labels

  • If you need to apply many labels fast, then automatic roll label application is the way to go.
  • If you want to use a machine to label your products, you’ll need to use roll labels. Moreover, picking labels off of rolls for hand application is simple, so there’s no significant disadvantage to using this method, even if you plan to apply part or all of the labels manually.
  • The range of label forms and sizes offered on these rolls is impressive.
  • Roll labels are a cost-effective method to buy large quantities of labels. They’re highly popular among companies that need longer runs and are willing to pay more on their labels. As a general guide, if you order more than $250 worth of labels, you should go for roll labels.
  • Roll labels may make your task easier even if you don’t have a labeling machine and are applying your labels manually. To make unwinding and stripping your roll labels easier, hang them on a rack or rod.
  • With roll labels, general positioning should be more uniform and accurate, especially on larger-sized labels.
  • Rolls can be beneficial for quality control since they help prevent labels from being mixed up with similar copies.

When to Use Sheet Labels

When is it more practical to get labels on sheets rather than rolls?

  • Sheets are a good choice for small businesses that only create a limited number of products.
  • When you order labels as flat sheets rather than wound in rolls, applying labels to items by hand is simple. Hence, in cases of hand application, sheet labels will suffice.
  • Sheet labels are perfect for promotional giveaways. If you need to distribute your labels to many different locations, this format works nicely.
  • When your labels vary in size and shape, it is easier to order in sheet format.

Decide on the best format for your requirements

Keep in mind that there is no one-size-fits-all solution for finishing your labels once they’ve been printed. The most important thing is to speak with your label printer about which format is suitable for your requirements.